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Addressing Campus Mail

Campus Mail Addressing  

Mail to campus departments must bear the correct name, department, and building or street address on each piece. We use Cornell’s electronic directory and Workday to determine correct campus mailing addresses. Quick and efficient delivery of campus mail can be made by following these address formats:

Campus Mail US Mail to Employee/Department
Jane Doe
English Department
250 Goldwin Smith Hall
Ima Worker
Cornell University
Room/Building Name
Ithaca, NY XXXXX-XXXX

 

Insufficient Address

Incoming US and campus mail that has an insufficient address may be delayed or returned to sender. To avoid delays or returns, it is important to inform your correspondents of your correct and complete address using the proper format.

Please note that in most cases the Cornell emergency response physical street addresses for campus buildings are not recognized postal street addresses. If you are using a physical street address for online shipping make sure to include your Building Name on the second address line since the internal addresses are not always known to the local Post Office and Private Carrier drivers.

All misaddressed mail is treated in accordance with USPS policies:

  • Misaddressed first-class mail and periodicals are delivered to the addressee after we have looked up and found a correct mailing address.
  • If a valid address can not be found first-class mail is returned to sender.
  • Bulk mail (circulars, printed matter, newsletters, etc.) are discarded if incompletely addressed, unless the sender has requested an address correction service.  

Forwarding Mail

The USPS Mail drivers deliver all incoming mail directly to designated building mailrooms. It is the responsibility of individual departments to forward all mail addressed to former or newly relocated staff and faculty members.  

Students living on campus should place a change of address request with their SAS Campus Life Service Center. All student mail is received and processed at the Cornell Campus Life service centers.

Change of Campus Address

When an individual changes their address it is the department’s responsibility to forward all mail. The USPS does not accept change of address forms for individual mail bearing a Cornell address regardless of whether they are still or employed or no longer employed by the University. Both the USPS and Campus Mail only sort to the building level. All individual forwarding is done through building mailroom staff. Please notify your mailroom staff of any address change and update your address as soon as possible with your regualr correspondents, subscriptions, and any other mailing lists you are on.

Staff and Faculty relocating to another campus address or changing employment status:

  • Update your information in Workday.
  • Please be sure to notify the appropriate contact for all internal mailing lists, such as: HR, Deans, Directors, Department Heads, and the Faculty List. 
  • Notify all external correspondents, vendors, and other contacts of your new address asap.

Mis-delivered Mail 

If a bundle of campus mail is delivered to your department in error, please promptly report it to Cornell Mail Services at 254-8284 so we can make the correction.