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Glossary

Accountable Mail
Mail that requires a signature, and may take the form of certified, registered, insured, or express mail. Unlike other types of mail, accountable mail has a signature trail that follows it to each delivery point.

BCS (Barcode Sorter)
A computer-controlled, high-speed machine that sorts letters by using an electric reader to interpret an imprinted barcode.

BRM
Business Reply Mail. A domestic service that allows specially printed cards, envelopes, or labels to be mailed without prepayment of postage. Postage fees are collected when the mail is delivered to the BRM permit holder.

Bulk Mail
Standard (formerly third-class) mailings of 200 or more pieces (or 50 pounds of addressed pieces) of identical weight. Eligible for a discount rate if prepaid and sorted under specific standards.

Campus Mail
Official university mail between departments and staff that is distributed throughout campus by Cornell Mail Services.

CASS Certification
A software process that verifies that a specific address exists and adds the plus-4 to the ZIP code.

Certified Mail
Provides the sender with a mailing receipt and a delivery record at the post office of address. No record is kept at the office from which certified mail is mailed. This service is dispatched and handled in transit as ordinary mail. No insurance is provided.

Cheshire Labels
Computer-generated labels printed on continuous-form computer paper. The labels are applied to mail pieces by a Cheshire labeling machine.

Cornell Mail Center
Located at 311 East Palm Road, the Cornell Mail Center houses the Cornell Mail Services Department. Internal address is East Campus Service Center.

Cornell Mail Services
Provides campus mail distribution, oversees a wide-range of postal services to the faculty and staff of Cornell University.

Courtesy Reply Mail
Consists of pre-addressed postcards or envelopes provided by mailers to their customers, both to expedite their responses and to provide more accurate delivery.

DDD List
A mailing list consisting of the names and addresses of deans, directors, department heads and other administrators.

DHL
Express delivery service. For a full list of DHL services visit their website.

Faculty List
A mailing list consisting of the names and addresses of faculty members (on or off-campus).

Federal Express
Express delivery service. For a full list of FedEx services visit their website.

Flat
A piece of mail which exceeds the maximum dimensions for letter-size mail, but does not exceed any of the following dimensions: 15” long by 12” high by 3/4” thick. Does not weight over 13oz. and is bendable, not padded, or filled with uneven or lumpy materials.

Indicia
An imprinted designation used on mail pieces denoting method of postage payment (also called permit imprint).

Ink-jet addressing
High-speed, direct-to-mail-piece addressing that eliminates the use of labels.

Insured Mail
Provides reimbursement coverage for a lost, rifled, or damaged article. No record of insured mail is kept at the office of mailing.

Letter
A piece of mail with dimensions not exceeding 6.12” X 11.5’ X .25” and up to 1/4" thick.

Lettershop Services
Services such as labeling, folding, inserting, and sorting that are necessary to prepare and mail a mailing.

M-Bag
Mail Bag. International service (air or surface) for books or printed materials with a minimum weight of 11 pounds. All items must be sent to the same destination address.

Mail Preparation
Various services including addressing, inserting, sealing, metering, sorting, matching, and personalized letters.

Metering (centralized)
One of the most efficient ways to send mail. Centralized metering processes mail through fast, modern equipment that ensures each piece meets United States Postal Service standards.

NCOA
This process updates a list to include latest change of address information.

Nixie Mail
A piece of mail that is incompletely or incorrectly addressed and undeliverable by the USPS.

OCR/BCS
Optical Character Reader/Barcode Sorter. An automatic mail sorting system that locates the address written on the face of an envelope, reads the city, state, and ZIP Code, and prints a PostNet barcode on the mail piece. The machine then uses a barcode reader to interpret the barcode and sort the mail at high speed.

Parcel
A piece of mail that exceeds the maximum dimension for flats (large envelopes). Also an envelope that is not completely bendable, is padded, or contains uneven/bumpy materials. Other items considered parcels are Priority, Media, and Library Mail, and also Standard Post. (Per Jan. 2015 all domestic USPS parels and packages now require a USPS barcode. If you're using USPS packageing, label, or a special service form that has a barcode you are all set. For all other parcels use preprinted USPS label 400.)

Periodicals
Formerly called second-class mail. Magazines, newspapers, or other periodical publications issued at least four times a year at regular, specific intervals.

Permit Imprint
An authorization, typically a mailing permit or an authorization to mail without postage affixed to the mail piece (also called indicia).

PostMarket
Located in the Cornell Store, the PostMarket provides United States Postal Service products and services to members of the Cornell community.

Printed Matter
Printed materials including books, sheet music, and publishers’ periodicals.

Priority Mail
All First-Class mail weighing over 13 ounces and up to 70 pounds. The USPS targets a two-day delivery; however, two-day delivery is not guaranteed.

Red Runner Courier
A courier service available to the Cornell community that delivers people, packages, and documents around campus and beyond.

Registered Mail
The most secure service the USPS offers. Incorporates a system of receipts to monitor the mail’s movement from the point of acceptance to delivery. Postal insurance coverage may be purchased for registered mail in case of loss or damage. Registered mail is available at the PostMarket.

Return Receipt
Provides a mailer with evidence of delivery. It is an add-on to special services such as Certified, Express, and Insured services.

Standard Mail
Formerly called third-class and fourth-class mail.

UPS
United Parcel Service. For a full list of UPS services visit their website.

USPS
United States Postal Service. For a full list of USPS services visit their website.